In today's digital era, effective document handling is vital for business success. Despite technological advancements, much corporate information remains on paper, causing inefficiencies. Document scanning, digitization, and Document Management Systems (DMS) convert physical documents into digital formats, making them searchable and accessible, reducing storage costs, and enhancing information retrieval. Advanced technologies like OCR and indexing streamline workflows, boost productivity, and support business continuity. Essjay offers comprehensive solutions for businesses of all sizes to become more efficient and future-ready. Contact us now.
Essjay stands out as a leader in document scanning, digitization, and document management systems (DMS) for several reasons:
Choose Essjay for reliable, efficient, and future-ready document management. Contact us now to transform your business
Established in 1991 and incorporated in 2006, Essjay is a leading Indian company with 33 years of experience in IT and IT-enabled services. Based in Mumbai, we offer office automation, IT solutions, software development, digital marketing, document scanning, security solutions, and more.
Essjay, ISO 29861:2009 and CMMI Level 3 certified, provides secure, fast document scanning and digitization nationwide. With 22,000 man-hours dedicated to document scanning and billions of documents converted, our award-winning scanNplus DMS software is trusted by numerous corporate users.
Our Commitment to Quality
At Essjay, we ensure the highest standards of quality and customer satisfaction by delivering reliable, optimized, cost-effective, and time-efficient solutions. Our excellence is proven by awards like the ‘Excellent Customer Service and Support Award’ and ‘India’s Fast-Growing Company’ in 2018.
Over 5000 satisfied customers across India.
Qualified, Experienced Technical Team included Service Engineers, Digitization's Experts. Software Engineers.
We have 33 years of experience in providing customer service.
24/7 Hours Of Customer Service & Support
At Essjay, we provide comprehensive document scanning services designed to transform your physical documents into efficient, easily accessible digital formats. Here’s what we offer:
High-Speed Scanning: We use advanced scanning technology to quickly convert large volumes of paper documents into digital files, ensuring minimal disruption to your operations.
OCR Technology: Our Optical Character Recognition (OCR) technology converts scanned images into searchable and editable text, making it easy to find and use information within your documents.
Quality Control: We perform rigorous quality checks to ensure that every scanned document is accurate and clear. Our process includes verifying that all pages are captured correctly and legibly.
Secure Handling: Security is our top priority. We handle your documents with the utmost care, maintaining confidentiality throughout the scanning process. Our secure facilities and trained staff ensure that your sensitive information is protected.
Digital Archiving: We organize and store your scanned documents in a digital format that is easy to access and manage. This reduces physical storage needs and allows for quick retrieval of information when you need it.
Custom Solutions: We understand that every business has unique needs. Our document scanning services are customizable to meet your specific requirements, whether you need bulk scanning, ongoing scanning services, or integration with your existing document management system.
By choosing Essjay, you benefit from our extensive experience, state-of-the-art technology, and commitment to quality, ensuring that your transition from paper to digital is smooth and efficient.
Our document digitization services convert paper documents into PDF format, making it easier to search, access, retrieve, and distribute information. We use advanced indexing and file conversion techniques, including keyboarding, OCR, and double key entry, to enhance your organization's efficiency and output.
OCR (Optical Character Recognition): OCR technology converts scanned paper documents, PDFs, and images into editable and searchable data, enabling efficient data retrieval.
Automatic Indexing Software: Our proprietary software ensures accurate document digitization. By associating information with specific tags, documents can be easily found and retrieved later. The indexed information is programmed into a document management system for easy access.
We adhere to best practices and industry standards, with rigorous checks to protect customer confidentiality, ensuring top-quality document digitization services.
Our Outsourcing Document Scanning Service collects your documents from your site, transports them to a secure depot for digitization, and provides quick access to urgent files via email or hard copy. Using our ScanNplus system, you can scan documents directly from your site. Digital files are returned via password-protected disk, hard drive, or securely hosted online, accessible anytime, anywhere. We offer options to safely destroy original documents with a certificate of destruction, store them in our secure archive, or return them to your office.
Our Onsite Document Scanning Service is perfect for handling confidential documents that cannot be sent offsite for security reasons. We bring high-speed scanners to your location, prepare, scan, quality check, and if needed, confidentially destroy documents on-site. Our professional team will set up a scanning environment using the same equipment and workstations as in our conversion cantre, ensuring quick and seamless integration, typically operational within a day or two.
Our Scan On-Demand Scanning Service offers a cost-effective way to manage documentation on a pay-as-you-go basis. We store your physical documents at our warehouse and digitize them only when you need them, providing access via an emailed link. This service minimizes digitalization costs while offering flexible access to your documents. Enjoy space-saving benefits by storing documents securely and digitizing them as needed. Our simple online ordering facility ensures documents can be retrieved, scanned, and made available within minutes.
Our Day-to-Day Onsite Scanning Service handles all types of documents with a focus on confidentiality and security, conducted entirely at your premises. This service ensures no external equipment is used, maintaining your security standards. Our experienced scanning operators will come to your office daily to digitize and upload documents to our portal or cloud under your control. Our project managers will work with you to create a cost-effective solution tailored to your needs.
Collection of documents for scanning for most projects is our own transport and staff. The collection is usually done with existing archive boxes or archive boxes that we provide. Every box is labelled with a unique job and box number. The labels are kept anonymous for security reasons. We offer a FREE collection service via our secure tracked vehicles by our own staffs.
Often clients can provide us with a list of files from, for example, their HR management system. We can use this data to generate a barcode for each file. Each barcode is then placed with each file. This then keeps the files traceable; we will know what box each file is in. Each file is now a unique record in our database. This data is then used later in the process to run a 100% File Present Verification Process.
Before documents are scanned, all the staples, paper clips and bindings need to be removed. Pages are straightened, aligned, rotated and gathered up into batches ready for the scanner. This is a very manual process and is often combined with inserting the barcodes.
The documents are now ready for scanning. We have several scanners, mainly Kodak / Fujitsu scanners ensuring highest quality images are captured. We generally use midrange document scanners. This gives us a chance to constantly monitor the quality of the output and deal with any paper jams and multi-feeds. Our operators watch every document through the scanner meaning a real time quality control process is always in effect.
Here our software will search for barcodes and each time the software finds a valid barcode on a scanned document, it will split the scanned file, and name the file with the barcode number. The barcode number is usually the unique record ID from our database.
The index is usually complete at this point. The barcode is linked back to the database, so we know exactly what the file is. Some projects where data is not provided in advance can be indexed from the scanned document and the database entry made at this point.
During the scanning process our operators constantly monitor the images that are being created. Our midrange scanners provide enough time for this process. Random statistical quality controls are also in place to check batches of documents, in the event of a failure, batches being rescanned.
Here we can now run queries on the scanned files that have been created and relate this data back to the original index information that was provided. Discrepancies are investigated and reported.
Most of the work that we return is PDF these days. A PDF can contain searchable OCR text, which can be searched upon, or extracted and used within a Document Management System. This is the process that OCR processes the raw scanned files and creates a searchable PDF, or a separate text file in the case of files that cannot contain text, such as TIFF or JPEG scanned files.
Every project if different. Some require a scanned document to be returned in a Windows folder structure, some will require a separate index file, such as a CSV, Excel, Access database. At this point our processes are designed for the clients specific requirements, the scanned file format, TIFF, PDF, PDF/A, and the formatting of the file names and index formats are produced at this point.
Scanned images are delivered back to you on a HDD or uploaded into either our own cloud hosted system or into your own database / EDM. Alternatively, “ScanNplus" our document management system lets you scan documents straight into our system from your site or office. Once the documents have been scanned, digital files are returned via a password-protected disk, hard drive or securely hosted online, meaning you can access the information at any time, from anywhere in the world. If required, all data should be encrypted to AES 256 standards.
Once you are happy you need your paperwork is Securely deliver the documents back to you.
Securely store the documents in a purpose build warehouse.
Securely shredded, pulped and recycled. A certificate of destruction is then issued.
In addition to standard documents, there are a variety of specialty document scanning services that are available. Some of the most common services include:
We use a variety of OCR scanning and conversion packages, each having its own strengths for different types of documents. We can handle OCR conversion projects of any complexity and deliver results in alignment with the accuracy rate you require.
Essjay offers bulk document scanning services to companies throughout the India. We are fully equipped to handle any type of document scanning projects and convert them into any desired image format.
We can deal with large volumes of A0 Drawings, A2 Drawings and CAD Drawings. Our team of experienced operatives can prepare, scan and output your A0, A1, A2 drawings, documents and plans to an excellent quality digital image.
We scan case files and legal documents of various types including:
Our nationwide network can scale to the requirements of any-sized law firm. Let Essjay help you to scan, label, index, store, and retrieve files more efficiently.
We experts in digitizing the old photos. Photos are scanned into 300 or 600 dpi JPEG files. Our scanned photos are ideal for viewing, sharing, or making similar sized reprints. When we convert your photos to digital format, you can assure that your legacy is protected.
Destructive book scanning will remove the binding from your book by our experience book binding team and is scanned page by page ensuring the highest quality image scans and character recognition. we do new binding as you required or recycle the books.
State-of-the-art imaging equipment to quickly capture images of data stored on microfilm and microfiche and convert this information into readable, searchable, digital files. we index it with 100% accuracy guaranteed.
Non-destructive book scanning is the process in which physical books are scanned to digital file formats without removing the back of the spine or destroying it. We use top of the line technology to quickly and safely digitize your books.
We can deal with large volumes of A3 paperwork. Our team of experienced operatives can prepare, scan and output your A3 drawings, documents and plans to an excellent quality digital image.
We are happy to provide your company a large format scanning services utilizing some of the most efficient as well as technically advanced facilities in India. Essjay maintains a fleet of high-speed large format scanners capable of scanning thousands of images per day.
PDF format is widely accepted electronic format. PDF format is easy to search, access and distribute, So most of the documents scanned and converter into a PDF format. We can convert scanned files to many more in a wide range of digital formats..
Our Scanning Services help Practices, Hospitals, and Clinics add paper-based Patient Charts to Electronic Medical Record (EMR). Several medical establishments trust us with the scanning and management of documents that contain highly-sensitive information. We guarantee full confidentiality.
ScanNplus DMS is a powerful tool that empowers businesses to automate and streamline their processes, leading to improved efficiency and reduced costs. Its secure, user-friendly platform is designed to handle the complexities of modern business operations, making it an essential solution for companies aiming to enhance their document management capabilities and embrace a paperless office environment.
ScanNplus DMS has been recognized for its outstanding features and reliability, winning “The Most Featured DMS Software” award by AIBDA, New Delhi in 2021.
By deploying scanNplus DMS, businesses can achieve significant operational improvements, ensuring they remain competitive in a rapidly evolving digital landscape.
ScanNplus DMS brings numerous benefits to your organization, helping you and your team achieve greater success:
ScanNplus reduces the carbon footprint by promoting a paperless environment, preserving forests, and minimizing pollution from paper production and disposal. It supports sustainable and environmentally friendly digital document management practices, helping to mitigate climate change and preserve natural resources for future generations
We committed to the Environment. For the like-minded companies who wants to Go-Green by being a Paperless Office, we help them. Essjay a leading document scanning company in India, We undertake bulk document scanning and indexing service across nation.
