ONE SHOP DOCUMENT DIGITIZATION AND MANAGEMENT SERVICE.
We committed to the Environment. For the like-minded companies’ who wants to Go-Green by being a Paperless Office, we help them. Our comprehensive digital scanning, conversion, indexing, uploading, management and workflow system will help you simplify you document management and at the same time, Lessen your carbon footprint in the world.
Paperless Office: A paperless office or paper-free office is a work environment in which the use of paper is eliminated or greatly reduced. This is done by converting documents and other papers into digital form, a process known as digitization.
Going paperless can save money, boost productivity, save space, make documentation and information sharing easier, keep personal information more secure, and help the environment. The concept can be extended to communications outside the office as well. For a business, going paperless saves time and money and improves organization. When employees are more productive, companies become more efficient. Productivity and efficiency ultimately lead to growth.
Paperless is a concept that involves the elimination of all paper use in the home, office, or school environment. While the use of paper has decreased, the user of paper is still prevalent, and there are not many companies that are completely paperless. First, going to a paperless office would be better for the environment. ... Second, going to a paperless office makes storage easier. Offices will not need to take up expensive floor space with huge amounts of files. They will not need to pay administrative staff to file the paper and to find things in the files.
Does a mountain of paper documents in your office bother you? Are you spending more time on retrieving the documents from your file cabinets? Our Digitization service offers high quality and swift conversion of physical documents into electronic format, making the information contained therein easily searchable and instantly accessible on ScanNplus. Digitization offers the perfect solution for enhancing your productivity and ensures the perpetual preservation of your physical documents.
The world has become tech-savvy with the recent IT boom. Considering this, Essjay has introduced its document digitizing services to help organizations go paperless. We help converting your documents into digital formats that can be preserved for a lifetime. Be it any kind of data or document any size - right from audio, texts, video, images, business cards, periodicals to books, large format and wide format documents - it can be easily digitized and converted into any required format that can be transferred over any media.
Our digitizing services are carried through three crucial steps - pre-scanning, scanning and post-scanning. All three processes are executed in a strategized manner that ensures quality results. Also, we take care of the security concerns that you have for your business-critical documents. A pictorial overview of our services is shown below.
What Are The Main Advantages Of Paperless Organization
Why should companies reduce the use of paper, beyond the fact that it benefits the environment and can represent savings costs that sometimes are difficult to quantify?
1. A paperless office is more efficient in document management.
Digital document management systems are faster and more agile than managing files on paper. When using a digital document management system, you save time in searching for documents.. Information is more accessible to all employees. At the same time, it is easier to restrict access to confidential documents. Digital documents can be accessed remotely, from anywhere, allowing your employees to work remotely. Having digital files improves history of documents and it is easier to trace the origin of digital documents, and to know when and who changed them the last time
2. Greater document security.
The security of the information stored in digital format is much greater than the security of the documents that are filed in paper. In addition to the fact that it’s easier to restrict the access to confidential information stored in digital format, it is also easier and less expensive to make backups, so that if files get lost or a data theft occurs, it’s possible (and much easier) to retrieve the information. Meanwhile, documents on paper are much more exposed to accidents - leaks, floods, fires - and is much more easily accessible to third parties.
3. Financial Savings for your company.
All that paper doesn't just consume space, but your funds, as well. Copier paper costs alone can take up a hefty chunk of any budget, not to mention the expenses for printer toner and copy machine maintenance or the snowballing investment your company regularly makes in staples, paperclips, file folders, lamination, labels and other paper-organizing office supplies. A paperless office greatly improves the productivity of each employee. Less time is spent on searching for records meaning more time can be spent working on the tasks required. Redirect these funds to grow your client base, revamp your sales strategies or hire those key employees you've been coveting. You'll be able to see paper costs dwindle, and you'll see your digital conversion pay for itself within a few months.Why should companies reduce the use of paper, beyond the fact that it benefits the environment and can represent savings costs that sometimes are difficult to quantify?
4. Freed-Up Office Space.
While we realize you may still have some documents here or there that need to stay in physical paper form, most of the items in our filing cabinets can serve us just as well in digital form. How often do we file documents, only to never access them except when we shred them a few years later? Don't let records like these consume your valuable office space. One of the top reasons to go paperless in the office is to minimize the office space your documents hoard. Transition to storing company files in a cloud-based system or on a private company server to give yourself the gift of extra space. Doing so will add value to the time you spend at the office. What you do with this new space is up to you, and there are countless possibilities, most of which are far more exciting than paper storage.
5.Reduce Future Environmental Impact.
More and more companies see the environmental, tree-saving effects of going digital wherever possible. To some, the importance of a paperless office is not only about the business and workflow advantages, but also about being considerate of the world at large and eliminating as much consumption and waste as possible. It’s fair to say that using paper in an office environment is a significant drain on our environmental resources. Natural resources are being consumed far faster than we can recreate them, thanks in part to the huge demand for paper and paper-based processes. More trees are cut down every year than are planted, and forests are still disappearing at an alarming rate. Then we come to the actual making of paper, which is a chemical-heavy process. But if businesses moved to a paperless office system, this impact can be lessened or even reversed in some cases.
We work with all kinds of businesses and all kinds of organization included small, medium and large, there are some sectors that encompass a large percentage of our clients.
Essjay provides document security services for businesses in a wide range of sectors, across the India. If your business has documents that need scanning, digitization, system management, shredding, recycling, we’re happy to work with you as per your schedules.
If you visit one of the following pages, you’ll find more specific information about how we operate with clients in your sector. Along with this information, most of these pages feature testimonials from a recent client that we’ve worked with, demonstrating our services in practice.
Whether your business falls into one of these categories or not, we would love to talk to you about how our services can help keep your data secure. Contact our friendly team today.
Most of the Government sectors have engaged with maximum documentation job in their offices including wanted and unwanted files. Essjay provides a range of services that helps government organization maintaining access to the documents that you need most. We’ve worked with a range of offices across the government sector, so we’ve seen firsthand how documents can build up and get out of control, but we also have firsthand experience when it comes to helping our clients to get organized and set good practices in for the longer term. We have over 15 years of experience dedicated team worked for many government sector across the country, they are expertise to handle service included scanning, indexing, shredding and storing. With so many ways that we could help you. You’ll be able to speak to one of our friendly staff members, who can work with you to determine the best course of action. You can also get a quick quote by filling out the form at the bottom of the page.
Financial documents often contain important, sensitive information. It’s the nature of the industry that businesses in the finance sector have more of these documents around the office than most other companies and therefore need to take a great deal of care over information security policies. Our secure document scanning service means that anyone who needs access to digitized versions of your important documents can access it at any time. Whether we shred or store the physical paperwork, you can choose to have us scan as much as you like. We will then give you access to those documents through a secure online portal that can be accessed whenever an authorized employee needs it. Secured and controlled document shredding is perfect for financial businesses that have stacks of documents on desks and in filing cabinets that aren’t serving any purpose anymore. They’re taking up space that could be used for other things, but it’s not safe to throw them out in the recycling with everything else. we have upheld our ISO 27001 accreditation for several years now, which means you can be completely confidence in our attention to detail and the quality of our processes when it comes to information security. With so many ways that we could help you. You’ll be able to speak to one of our friendly staff members, who can work with you to determine the best course of action. You can also get a quick quote by filling out the form at the bottom of the page.
More numbers of patients means more medical records that need to be stored, and managed effectively. Our services to help keep your documents organized, secure and safe from loss or accidental damage. Personal data that private medical businesses must keep for their patients should be treated with the utmost care, in accordance with the Data Protection Act. But in the busy, non-stop environment of a hospital it’s very difficult to keep on top of everything. Our document management solutions, including storage, shredding and scanning, give you a range of ways to get everything under control and keep it that way. We are not just about looking after your paper files, we can secure all media like x-ray, body scanning images, doppler images old hard drives and CD’s to ensure no personal data falls into the wrong hands. With so many ways that we could help you. You’ll be able to speak to one of our friendly staff members, who can work with you to determine the best course of action. You can also get a quick quote by filling out the form at the bottom of the page.
Legal documents often contain important and very sensitive, It’s the nature of the industry that businesses in the legal sector have more of these documents around the office than most other companies and therefore need to take a great deal of care over information security policies. Essjay work with legal businesses like yours to keep your sensitive documents secure and safe. Whatever the nature of your challenge, we can work with you to reach a solution. Our secure legal document scanning service means that anyone who needs access to digitized versions of your important documents can access it at any time. Whether we shred or store the physical paperwork, you can choose to have us scan as much as you like. We will then give you access to those documents through a secure online portal that can be accessed whenever an authorized employee needs it. For documents that you don’t want to keep in the office, but may need physical access to in the future, document storage in our safe, secure warehouse. Here, they will be protected from data security breaches, loss and accidental damage - all real risks in a lot of commercial offices. To show how serious we are about information security, we have upheld our ISO 27001 accreditation for several years now, which means you can be completely confidence in our attention to detail and the quality of our processes when it comes to information security.
Competitive Advantage with Essjay’s Solutions for Large Format Scanning, Storing and management. Engineering, construction, building and planning industries and departments are unique in their requirement to produce and maintain documents outside of the traditional 8 1/2 x 11 or legal sized office documents. Our document management services include specialized scanning equipment capable of converting any size document into a quality colour image. With our experienced staff, structured controls and best practices we offer high-quality services and fast turnaround times. The conversion of these files to images frees up space in the office and allows you to access documents, drawings and files whenever you need them. You no longer need to spend time unrolling, unfolding or feeling the frustration of trying to manage your large volumes of paper. we have upheld our ISO 27001 accreditation for several years now, which means you can be completely confidence in our attention to detail and the quality of our processes when it comes to information security. With so many ways that we could help you. You’ll be able to speak to one of our friendly staff members, who can work with you to determine the best course of action. You can also get a quick quote by filling out the form at the bottom of the page.
Manage bills of lading, waybills, tracking documents and more.How are you currently managing waybills, bills of lading, customs and other transportation documents. Are you spending a lot of time and money to manage paper processes. Do you need a solution to improve processes and enhance operational efficiencies? Immediate Benefits from Electronically Managing and Storing Transportation Documents: Manage and track waybills, bills of lading and customs papers, Ensure images are captured before documents are damaged from use and storage, Improved accuracy with data capture and automated verification, Permanent record for backup and disaster recovery, Eliminate traditional storage systems, Strong security of documents using scanNplus cloud-based portal solution built for your organization Our secure legal document scanning service means that anyone who needs access to digitized versions of your important documents can access it at any time. Whether we shred or store the physical paperwork, you can choose to have us scan as much as you like. We will then give you access to those documents through a secure online portal that can be accessed whenever an authorized employee needs it. Electronic records allow for quicker processing of your orders with greater accuracy and fewer resources. Secure electronic images will be available within hours of receipt and can be searched by multiple fields.
Documents in schools, colleges and other educational organizations can contain all kinds of sensitive data on pupils, staff and finances, but finding the space and time to organize them properly is challenging for many of these establishments. Our mission is to make sure organizations like yours always have the highest standards of information security. We will work with you to achieve this by meeting your organization's specific requirements and bring in good practices that can help you maintain a high level of organization and security going forward. Document scanning is a popular service that can be applied in conjunction with shredding or storage, allowing you to access your documents through a secure online portal. We maintain ISO 27001 accreditation (an internationally recognized standard for information security), which means that we will take the utmost care with setting up a secure online portal that authorized members of your organization can use to access these documents in the future. We are not just about looking after your paper files; we can secure documents through our document management software and our school management software's.
For Document Management Software Visit: www.dms.sale
Document Scanning. Document Digitization. Document Management Workflow. Total Digital Document Solution.
